How We Keep Your Data Secure

What information do we collect, use, and share?

Table of contents

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SITES

This article applies to all information collected through our website https://webtop.com, the Webtop.com app and/or any related services, sales, marketing or events (we refer to them collectively in this article as the "Sites")

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WHAT INFORMATION DO WE COLLECT?

We collect personal information that you provide to us such as name, address, contact information, passwords and security data, payment information, and social media login data. The personal information we collect can include the following:

• Name and Contact data
  
  We collect your first and last name, email address, postal address, phone number, and other similar contact data.
• Credentials
  
  We collect passwords, password hints, and similar security information used for authentication and account access.
• Payment data
  
  We collect data necessary to process your payment if you make purchases, such as your payment instrument number (e.g. a credit card number), and the security code associated with your payment instrument.
• Third party credentials
  
  We may provide you with the option to register for our services by  using third party credentials, such as e.g. Google or Microsoft credentials. If you choose to register in this way, we will only receive personal data via that third party if you have consented to that third party service sharing your personal data with us.
• Support data
  
  Support data as information collected when an individual is in contact with us for help. This might be information you supply in a support request to our customer service department or any other results from helping you as a customer. All of the data defined above will include Personal data that is any information related to identifying an individual person.
• User Content
  
  User Content means the information you provide when participating in activities on the Site or in the app, such as chat logs, meeting recordings, files, and any other information uploaded while using the Sites.We only use User Content in connection with providing the service as stated in Terms & Conditions – we do not sell, monitor or use User Content for any other purposes. Learn more about your responsibilities in our Terms & Conditions.
• Regarding Information You Voluntarily Disclose
  
  Please note that using certain features of the Sites (such as enabling chats across Third Party apps or integrating Third Party apps with your account) includes your voluntary display of the information that you choose to provide to those other users or Third Parties.
• Information automatically collected
  
  We automatically collect information such as IP address and/or browser and device characteristics when you visit, use or navigate the Sites.
  
  Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookies Policy.
• Information collected through our Apps
  
  We may collect information regarding your geo-location, mobile device and push notifications when you use our apps.
• If you use our Apps, we may also collect the following information:
• Geo-Location Information.
• Mobile Device Access.

• Mobile Device Data.

• Push Notifications.

• Information collected from other Sources
  We may collect limited data from public databases, marketing partners, the provider of your third party credentials, and other outside sources.
  We may obtain information about you from other sources, such as public databases, joint marketing partners as well as from other third parties. Examples of such third party sources are:
• Authentication partners
  If you register for or log into our services using third party credentials (e.g. Google), we will import your information from such third party to help create your account with us.

• Technical service partners
  We work with technical service partners that provide us with certain data, such as mapping IP addresses to non-precise location data (e.g., city, state), to enable us to provide the Webtop.com service, content, and features.

• Payment partners
  If you choose to pay for a service or feature by invoice, we may receive data from our payment partners to enable us to send you invoices, process your payment and provide you with what you’ve purchased.

• Third Party Integrations
  Third Party Integrations refers to software that integrate with our Sites, such as apps that are added to a Desktop via the AppStore. Webtop.com may also offer you to register for a Webtop.com account using your credentials from a third party service, such as Google or Microsoft, which may then share certain information with Webtop.com.

Third Party Integrations refers to software that integrate with our Sites, such as apps that are added to a Desktop via the AppStore. Webtop.com may also offer you to register for a Webtop.com account using your credentials from a third party service, such as Google or Microsoft, which may then share certain information with Webtop.com.

• Non-Personal Information

"Non-Personal Information" is any information that does not reveal your specific identity, such as:

• Browser information
• Information collected through cookies, pixel tags and other technologies such as scripts
• Demographic information and other information provided by you
• Aggregated information
  

HOW DO WE USE YOUR INFORMATION?

We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Sites for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests ("Business Purposes"), in order to enter into or perform a contract with you ("Contractual"), with your consent ("Consent"), and/or for compliance with our legal obligations ("Legal Reasons"). We indicate the specific processing grounds we rely on next to each purpose listed below.  

We use the information we collect or receive:  

• To facilitate account creation and logon process. (Performance of a Contract, Legitimate Interest and/or Consent).
• To send you marketing and promotional communications. (Performance of a Contract, Legitimate Interest and/or Consent).
• To send administrative information to you. (Legitimate interest, Legal Reasons and/or Performance of a Contract).
• Fulfill and manage your orders. (Performance of a Contract).
• To post testimonials. (Consent)
• Deliver targeted advertising to you. (Legitimate interest and/or with your Consent).
• Administer prize draws and competitions. (Performance of a Contract, Legitimate Interest and/or Consent).
• Request Feedback. (Legitimate interest and/or with your Consent).
• To protect our Sites. (Legitimate interest and/or Legal Reasons).
• To enable user-to-user communications. (Consent).
• To enforce our terms, conditions and policies. (Legitimate interest, Legal Reasons and/or Performance of a Contract).
• To respond to legal requests and prevent harm. (Legal Reasons).
• For other Business Purposes. (Legitimate interest).

WILL YOUR INFORMATION BE SHARED WITH ANYONE?

We only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations.

We only share and disclose your information in the following situations:

• Compliance with Laws.
• Vital Interests and Legal Rights.
• Vendors, Consultants and Other Third-Party Service Providers.
• Business Transfers.
• Affiliates.
• Business Partners.
• With your Consent.
• Other Users.

Visit our Privacy Policy page to learn more.

DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

Webtop.com may subcontract processing to, or share your personal data with, third parties located in countries other than your country. Your personal data, therefore, may be subject to privacy laws that are different from those in your country.

Personal data collected within the European Union may, for example, be transferred to and processed by third parties located in a country outside of the European Union. In such instances Webtop.com will ensure that the transfer of your personal data is carried out in accordance with applicable privacy laws and, in particular, that appropriate contractual, technical, and organizational measures are in place such as the Standard Contractual Clauses approved by the EU Commission.

For further details of the security measures we use to protect your personal data, please see section “HOW DO WE KEEP YOUR INFORMATION SAFE” in this article.

WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?

We are not responsible for the safety of any information that you share with third-party providers who are not affiliated with our Sites.

The Sites may contain links to other websites, online services or mobile applications. We cannot guarantee the safety and privacy of data you provide to any third parties. Any data collected by third parties is not covered by our Privacy Policy.

HOW LONG DO WE KEEP YOUR INFORMATION?

We keep your personal data only as long as necessary to provide you with the Webtop.com Services and for legitimate and essential business purposes, such as maintaining the performance of our services, making data-driven business decisions about new features and offerings, complying with our legal obligations and resolving disputes. We keep some of your personal data for as long as you are a user of Webtop.com. For example, we keep your  account information and payment history.

If you request, we will delete or anonymise your personal data so that it no longer identifies you, unless we are legally allowed or required to maintain certain personal data (e.g. tax, accounting or other legal requirements)

Visit our Privacy Policy page to learn more.

HOW DO WE KEEP YOUR INFORMATION SAFE?

We are committed to protecting our users’ personal data. We implement appropriate technical and organizational measures to help protect the security of your personal data; however, please note that no system is ever 100% secure. We have implemented various policies, such as  encryption, MFA, access, and retention policies to guard against unauthorized access and unnecessary retention of personal data in our systems.

Your password protects your user account, so we encourage you to use a strong password that is unique to your Webtop.com account, never share your password with anyone and limit access to your computer and browser.

DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Sites, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Site and App. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age 18, please contact us at privacy@webtop.com

WHAT ARE YOUR PRIVACY RIGHTS?

You may review, change, or terminate your account at any time.

For further information, please visit our Privacy Policy page.

DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.

For further information, please visit our Privacy Policy page.

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